How to use Low Loader Logistics

Plan a day in 5 steps

The overweight check (the safety net)

• Every move shows a payload bar: green under 90%, amber at 90%+, and red over the trailer’s limit.
• A red banner lists every overweight load — those are never “ready to send”.
• The hard rule: a Paver + a Streetmaster + a roller (HD14 or 161) always flags red, even under the tonnage — it recognises the machine type whatever the unit number.
• A machine with no weight (e.g. a chipper) shows “confirm wt” and counts as 0 t — never silently within limit. Set its weight in Admin → Fleet when known.
• It’s a planning aid — always verify against the trailer plate, axle weights, gross combination weight and your O-licence.

Mileage, map & ETAs

• Each driver shows an estimated shift mileage band (green <300 / orange 300–350 / red >350).
• Tap HGV mileage on a plan for the real truck-routed figure (avoids roads an HGV can’t take).
• Open the Live route map for the day on a premium map: HGV-routed lines, numbered pins, per-stop arrival times, a Map / Satellite toggle, and live driver dots. Tap a driver to zoom to their route.
• The floating summary shows the day’s distance, drive time, estimated CO₂e and fuel, and cost — with a trees-to-offset equivalence. Per-driver cards break the same down with a drivers’-hours aid.
• Routing/ETAs need the HERE key set in hosting; postcodes make them accurate. CO₂e/fuel/cost are planning estimates (loaded artic, ~1.3 kg CO₂e per mile).

Dashboard, admin & display

• Dashboard — a live RAG view: overweight loads, near-capacity, mileage bands and fleet KPIs.
• Admin — manage fleet, trailers, drivers, org settings and users (invite, set role, link a driver).
• Display controls (top-right): zoom in/out, change width (narrow / comfortable / fill screen), and full-screen. 🌙/☀️ toggles dark mode.
• Everything syncs live across open screens, and works on mobile.

Paste a brief (fast entry)

On a plan, tap Paste a brief and drop in a free-text day. It’s parsed deterministically (no AI) into drivers and moves to preview, then inserted on confirm. Drivers are matched to your records by lorry reg or name. Example:

Andy Howell, GN24 YJS, 07432 458828
1
Collect Trinity Yard
Streetmaster OMD
Deliver M1 Southbound J9-8 for 21:30 ///filled.count.soap
Sit & Wait
Park ALCO

Pre-dispatch checks, costing & saved sites

• Pre-dispatch checks on the board catch clashes before you send: the same machine booked on two moves (a red error), plus unassigned moves, missing delivery addresses, empty moves, retired machines and a driver due at two sites at once.
• The running-cost estimate shows the day’s cost from the shift miles. Set your all-in £/mile once and it’s remembered on this device. Tap HGV mileage first for routed figures.
• Saved sites — address boxes suggest places you’ve used before, so repeat sites are one tap and spelt the same every time.
• Duplicate a plan from the Plans list to copy a whole day (moves and machines) to a new date.

Deliveries (POD) & the driver app

• Drivers can install the app to their phone home screen (tap Install on their moves screen) for one-tap access — no app store.
• On each move a driver taps Capture POD to record the outcome (delivered / attempted / refused), who signed, a signature and an optional photo.
• Drivers get Navigate and what3words links straight to each site.
• Planners see every record under Deliveries — proof kept against the move, driver and date.

Roles & access

• Planner — full edit; sees the dashboard, board, admin.
• Driver — read-only; sees only their own moves (weights hidden).
• Sign-in is by a one-time email code — no passwords.
• Add people in Admin → Users; link a driver login to their driver record so they only see their own work.